Fortex Program Explanation: Inventory System
Note:
Before starting the inventory process, it is recommended to do the following:
- Stop any operations in the program or activity within the organization and prepare only for the inventory.
- Perform a balance reconciliation.
- Calculate the average cost.
To begin the inventory process, an inventory report must be created to record the balances at the moment the report is generated. The steps are as follows:
Preparing the Inventory Report:
From the Inventory menu, select Prepare Inventory Report.
Choose the appropriate price to use in the inventory report and click New. The system will assign a unique number to the report. Click Create and wait until the report creation process is complete. Once this is done, the inventory report will be ready. To verify, you can go to the Inventory menu and select Inventory Results.
Click Download, and the current stock balance for the items will appear.
Now, you can begin entering the manual inventory by going to the Inventory menu and selecting Manual Inventory.
Click New. You will notice that the entry will be linked to the inventory report that was previously created (number – date). Start entering the items by entering the code in the Code field, as indicated by the red arrow. Then, click Enter, and the item details will be retrieved. Enter the quantity in the inventory and click Add until you have entered all the items.
You can enter the inventory on a single page or multiple pages, and the same item can be repeated on more than one page or line without any issues.
Once you have finished entering the entire inventory, you will reconcile it with the previously created inventory report to enable the comparison of actual inventory and the computer’s stock balance. To do this, go to the Inventory menu and select Reconcile with Inventory Report.
Click Download to load the data of the previously created report. Then, choose the inventory source:
- From Inventory Reports: Any manual inventory as done in the previous step.
- From File: Any automated inventory result from a text file extracted from the automated inventory.
Select From Inventory Reports, then click the Download button in the Reconciliation field. The number of items loaded from the manual inventory reports will appear. Click Reconcile to start the reconciliation process and wait for the download bar to finish. After that, you can go to the Inventory Results to verify the reconciled balances and the difference between the actual stock and the computer’s stock balance.
Now, you can post the inventory and settle the stock differences by going to the Inventory menu and selecting Post / Unpost Inventory.
Click Download to load the report data, then click the Post Inventory button. Wait until the process is complete. With this, you will have finished the posting process and settled the stock differences.
To begin the inventory process, an inventory report must be created to record the balances at the moment the report is generated. The steps are as follows:
Note: Before starting the inventory report, it is recommended to do the following:
- Stop any operations in the program or activity within the organization and prepare only for the inventory.
- Perform a balance reconciliation.
- Calculate the average cost.
Preparing the Inventory Report:
From the Inventory menu, select Prepare Inventory Report.
Choose the appropriate price to use in the inventory report and click New. The system will assign a unique number to the report. Click Create and wait until the report creation process is complete. Once this is done, the inventory report will be ready. To verify, you can go to the Inventory menu and select Inventory Results.
Click Download, and the current stock balance for the items will appear.
Now, you can begin entering the manual inventory by going to the Inventory menu and selecting Manual Inventory.
Click New. You will notice that the entry will be linked to the inventory report that was previously created (number – date). Start entering the items by entering the code in the Code field, as indicated by the red arrow. Then, click Enter, and the item details will be retrieved. Enter the quantity found in the inventory and click Add until you have entered all the items.
You can enter the inventory on a single page or multiple pages, and the same item can be repeated on more than one page or line without any issues.
Once you have finished entering the entire inventory, reconcile it with the previously created inventory report to enable the comparison of actual inventory and the computer’s stock balance. To do this, go to the Inventory menu and select Reconcile with Inventory Report.
Click Download to load the data from the previously created report. Then, choose the inventory source:
- From Inventory Reports: Any manual inventory as done in the previous step.
- From File: Any automated inventory result from a text file extracted from the automated inventory.
Select From Inventory Reports, then click the Download button in the Reconciliation field. The number of items loaded from the manual inventory reports will appear. Click Reconcile to start the reconciliation process and wait for the download bar to finish. After that, you can go to the Inventory Results to verify the reconciled balances and the difference between the actual stock and the computer’s stock balance.
Now, you can post the inventory and settle the stock differences by going to the Inventory menu and selecting Post / Unpost Inventory.
Click Download to load the report data, then click the Post Inventory button. Wait until the process is complete. With this, you will have finished the posting process and settled the stock differences.
